Northern Ireland Community Relations Council - About Us - Council Minutes - Minutes of the Pobal/CRC Peace III Steering Committee Theme 1.2

17 December 2009

17th December 2009

Meeting: 10am Thursday 17^th December 2009

Venue: CRC Offices, Dungannon

Present: Helen Johnson (Chairperson), Breege Lenihan, Jim Deery, Tony McCusker, William Redpath (OFMDFM), Shaun Henry (SEUPB), Martin Tyrell (DFP).

In attendance: Pobal: Paddy McGinn, Colette Nulty, Donnacha McSorley, Pauline Perry.

Community Relations Council: Duncan Morrow, Jacqueline Irwin, Jim Dennison, Gordon Walker, Patricia Armstrong, Kelan McClelland.

Apologies: Brendan Mackin, Tony O’Callaghan, David Stevens, Deaglán O’Briain (DCGRA), Denis Leamy (Pobal)

1. Apologies

As listed.

2. Minutes from Previous Meeting and Matters Arising.

The minutes of the meeting of 29^th October were agreed as presented.

Declarations of Interest: The following members declared conflict of interest on the following projects.

· Tony McCusker, 003046 CFNI, Archiving without Borders ,

· William Redpath, 002964, Commission for Victims & Survivors, N Ireland

Date of next meeting: To be agreed.

3. Matters Arising

Staff reported that the Chair (Brendan Mackin) and Vice-Chair (David Stevens) were unable to make the meeting and, as such, it reverted to Pobal to suggest a member to Chair this meeting. Helen Johnson was proposed and accepted by the Committee members.

Members recognised that this meeting was not quorate. After consultation with the SEUPB, those present agreed to proceed with the meeting on the basis that decisions should be ratified by absent members by written procedure. Members also agreed that if absent members do not agree, decisions will be deferred until the next Steering Committee meeting.

4. Update on Progress (applications and allocations)

An update was provided in the papers. Members had no further questions.

5. Assessments for Consideration:

6.1 Strand 2 - Support for Participation - 1 Assessment

6.2 Strand 1 - Addressing Truth in Public Memory – 18 Assessments

Committee decisions and comments are documented in the Summary Grid.

SUMMARY GRID

Consortium Steering Committee Theme 1.2

Thursday 17^th December 2009

				Ref		Applicant			Project Title		Team Recommendation						STEERING COMMITTEE DECISION
											Score			Amount £/€			DECISION						COMMENTS			SCORE	AMOUNT £/€
STRAND 2 – (Previously deferred)
1	000813					WAVE			Continuum of WAVE Key Services to Support Participation		125.5 62.75%			Nil			Rejected						Committee agreed with the recommendation as presented, with the proposal deemed as failing on the Efficiency and Effectiveness Criteria of the Programme			125.5 62.75%	Nil
				Ref		Applicant			Project Title		Team Recommendation						STEERING COMMITTEE DECISION
											Score			Amount £/€			DECISION			COMMENTS					SCORE		AMOUNT £/€
STRAND 1 – Archiving
1		003042						University of Ulster - ARK/CAIN		Legacy of Loss			145 72.5%			£899,299.70	Independent Economic & Technical Appraisal			Outstanding issues from the last meeting were addressed in the assessment report. Committee agreed with the indicative score. and had the following concerns to be addressed by the EA and Consortium staff: · the projects value for money, · further clarification on the specific actions and their added value · further clarification on the project specific outputs and outcomes					145 72.5%		£899,299.70
2		002632						BBC		A State Apart			136 68%			£544,500.00	Independent Economic & Technical Appraisal			Outstanding issues from the last meeting were addressed in the assessment report. Committee agreed with the indicative score as projected. This to be progressed to EA.					136 68%		£544,500.00
3		002853						National Museums		Facing the Past			132 66.5%			£2,029,834 .00	Independent Economic & Technical Appraisal .			Outstanding issues from the last meeting were addressed in the assessment report. The project has scaled back its proposal and the Consortium has subsequently revised the budget downwards. The Steering Committee recommended that the following are addressed as part of the next stage of the assessment and/or conditions: · The Consortium must be represented on the Governance Structure of this project • Set up liaison groups with representation from a cross-section of society from across the eligible region • A wider access plan to ensure maximum reach across the region is submitted to the Consortium for approval • Publicity and prominence should be given to promote this significant exhibition, during the lifetime of the project and for an agreed time post completion · Outreach education programmes are recommended as part of this project					132 66.5%		£2,029,834.00
4		002399						Tyrone Donegal Partnership		Untold Stories of “The Troubles”			126.5 63.25%			Nil	Rejected			Following joint scoring by Staff, the project was scored upwards. However, there remained significant concerns regarding the strategic nature of the proposal. Committee agreed with the indicative score as projected. Project rejected.					126.5 63.25%		Nil
5		003046						CFNI		Archiving without Borders			116 58%			Nil	Rejected			· CFNI have their changed their proposal and have requested that the Consortium (CRC/Pobal) suggest a leader partner. · Potentially strong community elements of the proposal have been removed and the proposal is essentially a digital archive. · The project failed to meet the Programme, Priority and Theme Specific Objectives and the project was rejected.					116 58%		Nil
6			003071					University of Limerick		Looking Back, Moving Forward: Peace and Reconciliation through Participatory Action Research			98.5 49.25%			Nil			Rejected			No further clarifications were sought. Committee agreed with the indicative score as presented and the project was rejected as it failed to meet: · The Programme, Priority and Theme Specific Objectives · The Efficiency and Effectiveness Criteria · The Cross Cutting Themes of the Programme			98.5 49.25%		Nil
STRAND 1 - Broadcasting
7					003051		RTE			RTE Peace III Project			138.5 69.25%			€1,870,000.00			Independent Economic & Technical Appraisal			Outstanding issues from the last meeting were addressed in the assessment report. The ‘Voices from the Grave’ element has been withdrawn as it will be broadcast independently from this project. Steering Committee had a discussion around · the reach of the project; · ensuring that the broadcasts are a documentary and not ‘entertainment’; · The ability of the promoter to deliver on the Digital Van and Telling the Troubles Action with young people; · The partnership approach. These will require further clarification and should be part of the terms of reference for the Economic Appraisal.			138.5 69.25%		£1,870,000.00
8					003068		Westbic (formally Imeall Tra Teoranta)			Glórtha Aduaidh (Northern Voices)			126 63%			Nil			Independent Economic & Technical Appraisal			Following a letter of support from RTE the Steering Committee agreed that the project was underscored under Programme, Priority and Theme Specific Objectives. This was increased from 36 to 40, giving it a score of 65%. The Committee also recommended that the EA examines the overall potential reach of the project supported by broadcast statistics.			126 63%*		£831,785.00
9					003104		Calipo			Sharp Focus –Crossing The Divide			123.5 61.75%			Nil			Rejected			No further clarification was sought. Committee agreed with the indicative score as presented and the project was rejected.			123.5 61.75%		Nil
10					003094		Kairos Communications Ltd			Viewfinder		112 56%			Nil			Rejected			No further clarification was sought. Committee agreed with the indicative score as presented and the project was rejected..			112 56%			Nil
11					000991		North West Lifelong Learning Association			Defining Lives			102 51%			Nil			Rejected			Key issues were addressed in the assessment report. Following clarification the cost per documentaries has increased. The project failed to meet the Priority, Theme, Efficiency and Effectiveness Criteria. Committee agreed with the indicative score as presented and the project was rejected.			102 51%		Nil
Strand 1 – Storytelling
12					002964		Commission for Victims Survivors			Living History			140.5 70.25%			£2,157,150.00			Independent Economic & Technical Appraisal			OFMDFM confirmed that there was no statutory impediment to the applicants accepting EU monies. The Steering Committee expressed reservations about · capacity to deliver · value for money. · partner organisations and their track record in victims work. · The technical aspects of the project Committee members recommended that the project progresses to Independent and Technical Economic Appraisal			140.5 70.25%		£2,157,150.00
13					002590		Queen Mary University of London			The Irish Peace Process – Layers of Reconciliation and Meaning			139 69.5%			£864,297.00			Independent Economic & Technical Appraisal as well as an Academic Peer Review by appropriate community activists.			Key issues were addressed in the assessment report. Committee accepted the indicative scores and comments in the assessment report, recommending an Academic Peer Review as well as an economic and technical appraisal.				139 69.5%	£864,297.00
14					003112		ICTU			Trade Unions in the Northern Ireland Conflict			126 63%			Nil			Rejected			Key issues were addressed in the assessment report. Members agreed with the recommendation and the project failed on the following criteria and the project was rejected. · Failure to meet the Priority and Theme Specific Objectives · Failure to meet the Programme Specific Objectives · Failure to meet the Efficiency and Effectiveness Criteria .				126 63%	Nil
15					003013		University of Ulster			Sharing Memories: Acknowledging the Past, Living with the Present and Negotiating the Future			125.5 62.75%			Nil			Rejected			· Key issues were addressed in the assessment report. Committee agreed with the indicative score as presented.. The Project was rejected as it failed to meet the following criteria: · Failure to meet the Priority and Theme Specific Objectives · Failure to meet the Programme Specific Objectives · Failure to meet the Efficiency and Effectiveness Criteria				125.5 62.75%	Nil
16					002799		Dept. Social Development NI			The People’s Archive Project (PAP)			123.5 61.75%			Nil			Rejected			Additional material presented didn’t address the original concerns of the committee. Steering Committee members agreed to reject the project, as recommended as it failed to meet the Efficiency and Effectiveness Criteria of the Programme				123.5 61.75%	Nil
17					002792		Nerve Centre			Conflict Digital Archiving Centre			118.5 59.25%			Nil			Rejected			Additional material presented didn’t address the original concerns of the committee. Steering Committee agreed to reject the project, as recommended as it failed to meet the following criteria: · Priority and Theme Specific Objectives · Efficiency and Effectiveness				118.5 59.25%	Nil
18					002802		Smashing Times Theatre Company			The Memory Project			97 48.5%			Nil	Rejected					Steering Committee agreed to reject the project, as recommended. The project failed to meet the following criteria: · Failure to meet the Priority and Theme Specific Objectives · Failure to meet the Programme Specific Objectives · Failure to meet the Efficiency and Effectiveness Criteria				97 48.5%	Nil

6. Evaluation of Theme 1.2

Staff reported that the SEUPB are intending to undertake an external evaluation of the impact of Strands 2&3. This supersedes work already done on a mapping exercise undertaken by Consortium staff to identify strategic, sectoral and geographic gaps in provision. The SEUPB confirmed that this was correct and would liaise with Consortium staff before the Terms of Reference would issue.

7. AOB & Date of Next Meeting

Date to be agreed.